Documents In.
Intelligence Out.

AI-powered document archive and intelligent routing. Every document — invoices, supplier offers, stock receipts, write-offs, payroll, bank statements — classified, enriched, and routed to accounting, inventory, and BI without manual re-entry.

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HOW IT WORKS

From Paper to Processed in Seconds

Receive

Documents arrive via email, upload, or scanner — invoices, offers, stock receipts, payroll, bank statements, write-offs.

Classify & Enrich

AI reads, classifies by type, and enriches with the right analytics and attributes for each target system.

Review & Approve

Smart validation flags anomalies. One-click approval workflow. Full audit trail.

Route

Documents flow automatically to accounting, inventory, and BI — no second or third manual entry.

Document Dashboard

Everything in one view. Track every document from upload to completion — see what's uploaded, processing, failed, verified and done. Filter by user to see exactly who worked on what.

Full pipeline: Uploaded → Processing → Verified → Completed
Per-user filtering and activity tracking
Failed document alerts with reasons
One-click access to any document in the flow

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Documents AI – Dashboard showing document pipeline with Uploaded, Failed, Processed, Verified and Completed columns

AI Extraction & Document Editor

The AI reads every document — invoices, offers, stock receipts, payroll, bank statements — and extracts all key fields automatically. Review the original side-by-side with extracted data and correct anything in one click.

PDF rendered alongside extracted fields
Auto-extracted: supplier, amount, date, VAT, IBAN
Flagging system highlights anomalies for review
Save, approve or delete from the same screen

docs.hotel.one

Documents AI – Document Editor showing document PDF alongside AI-extracted fields for supplier, amount, date and VAT

Manage & Approve Documents

Your approval workflow in a clean list view. Filter by status, see who uploaded each document, when it was last modified, and what type it is. Process documents with full audit trail.

Status tabs: Uploaded, Failed, Processing, Processed, Verified, Completed
Document type classification per file
Last modified timestamp and modified-by tracking
Advanced filters for bulk processing

docs.hotel.one

Documents AI – Manage Documents list showing document names, types, statuses and modification details

File Manager

All your documents organised in folders, just like a file system. Search by name or content, create folder structures, upload in bulk. Every file is linked to its document type and processing history.